Question: Is a company required to ascertain from the Members every year whether they wish to receive documents by e mail ?
Answer: In terms of Rule 18 of the Companies (Management and Administration) Rules, 2014, a company is required to provide an opportunity at least once in a financial year, for registration of e-mail addresses, only to those members who have not got their email id recorded earlier with the company or with the depository.
However, as a measure of good corporate governance, Notice of the Annual General Meeting may contain a Note in this regard.