SECRETARIAL STANDARD 2 (GENERAL MEETINGS)
Secretarial Standards issued by ICSI which are effective w.e.f 1st July, 2015.
Ø Notice in writing of every Meeting shall be given to every Member of the company. Such Notice shall also be given to the Directors and Auditors of the company, to the Secretarial Auditor, to Debenture Trustees, if any, and, wherever applicable or so required, to other specified persons.
Ø In case of companies having a website, the Notice shall be hosted on the website.
Ø Meetings shall be called during business hours, i.e., between 9 a.m. and 6 p.m. on a day that is not a National Holiday. A Meeting called by the requisitionists shall be convened only on a working day.
Ø Notice and accompanying documents shall be given at least twenty-one clear days in advance of the Meeting.
Ø No items of business other than those specified in the Notice and those specifically permitted under the Act shall be taken up at the Meeting.
Ø One person can be an authorised representative of more than one body corporate. In such a case, he is treated as more than one Member present in person for the purpose of Quorum.
Ø The Auditors/ Secretarial Auditor, unless exempted by the company, shall, either by themselves or through their authorised representative, attend the General Meetings of the company and shall have the right to be heard at such Meetings on that part of the business which concerns them as Auditor.