e-SANCHIT FAQs by Custom

By | April 27, 2018
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(Last Updated On: April 27, 2018)

e-SANCHIT

Question: Who can login e-SANCHIT application?
Answer: Only ICEGATE registered users can use e-SANCHIT applications by accessing
the e-SANCHIT link.

Question: How can I upload a document?
Answer: Any registered ICEGATE user can upload documents using below steps.
I. Login into ICEGATE website using login credentials.
II. Access the e-SANCHIT application by clicking on e-SANCHIT link provided in menu
options.
III. Upload document by clicking on Upload Documents button.
IV. Validate the document for digital signature.
V. Submit the document by clicking proper document type from document type drop
down and click on the submit button.

Question: I am not able to submit the document using Submit Document button?
Answer: Once the document is uploaded, document type is selected and digital signature
is verified then only the submit button will be visible.

Question: I am not able to submit the document using Submit Document button?
Answer: Once the document is uploaded, document type is selected and digital signature
is verified then only the submit button will be visible.

Question: Am I able to upload any no. of documents at a time?
Answer: No, you can upload maximum 5 documents at a time

Question: What is the maximum file size that can be uploaded?
Answer: Maximum acceptable file size is 1 MB only

Question: Will I be able to upload documents having same name?
Answer: No, as per business requirement, all documents to be uploaded must have
different name. Uploader should provide meaningful file names to documents so that they
can recognize and handle the file more effectively.

Question: How can I attach my digital signature with documents to be uploaded?
Answer: On ICEGATE website, a utility is provided in which user can attached DSC to
their document. The web utility is publically available and free. It can be accessed via
below link (https://www.icegate.gov.in/digitalSign/digitalSign.html)

Question: Can I use the same DSC for signing documents to be upload on e-SANCHIT
which I am using for signing BE and SB documents?
Answer: Yes, the same DSC that is used for signing BE and SB documents can also be
used for signing the document for e-SANCHIT.

Question: How can I delete the documents once uploaded?
Answer: Once the document is uploaded then you can see the delete link for each
document at same page. However, once document is submitted and an IRN/ DRN are
generated, it cannot be removed from the systems. Trade must ensure that its reference is
not used in any Bill of Entry/ Shipping Bill.

Question: How to view the uploaded document before submission?
Answer: Once the document is uploaded then you can see the view link for each
document at same page.

Question: Can I get any confirmation for document upload?
Answer: Yes, an email/ message are triggered immediately on your registered email once
the document is submitted in e-SANCHIT application.

Question: How can I search a document that I have uploaded earlier?
Answer: Search functionality is provided in right side of e-SANCHIT, you can search any
document uploaded by using the IRN, DRN, Supporting document types and between a
date range.

Question: Will I be able to see other user’s documents?
Answer: No, you can able to view the documents uploaded by logged in user only

Question: What is IRN & DRN?
Answer: DRN stands for Document reference number, which is the unique reference to a
batch of uploaded documents. Five IRN numbers can have one DRN. IRN stands for
Image reference number, which is unique to each document. A group of IRN should be
entered into the Bill of Entry, not DRN.

Question: What are the other ways to access e-SANCHIT application?
Answer: You can access e-SANCHIT application via ICEGATE website only

Question: What are the reasons for invalid digital signature?
Answer: You signature not registered on ICEGATE website or you have not signed the
document which you are trying to upload.

Question: What can I do if the document format is not pdf?
Answer: Only PDF documents are supported on e-SANCHIT application, you can contact
the document issuer for the proper pdf format or the document may be printed and
scanned into a PDF.

Question: What are the mandatory documents that need to be submitted online?
Answer: The list of mandatory documents for export/ import of goods from/ into India have
already been notified by DGFT notification No. 08/2015-2020 dated 4th June 2015 i.e.
 Bill of Lading / Airway Bill
 Commercial Invoice
 Packing List / OR as per CBEC Circular No. 01/15-Customs dated 12/01/2015.
Commercial Invoice cum Packing List would also be accepted.
 Bill of Entry.
Other documents depending on the commodity imported, notification claimed and
Participating Government Agency (PGA) requirement. The Compulsory Compliance
Requirements provide an outline of the Supporting documents required for a CTH.

Question: Can one document contain multiple pages?
Answer: Yes, there is not any restriction for page count however the file size should
not exceed 1 MB.

Question: How to map Import / Export flat file, with IRN received after uploading documents in e-SANCHIT? Answer: An option is already there to provide IRN number in RES packages. Please refer to field 14 of the SUPPORTINGDOCS in the Bill of Entry message format. You can provide the IRN received while filling job in RES packages and submit the flat file generated as usual.

Click for eSANCHIT Process Guide Click here

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